Site Survey May 29
Mail Letters of Invitation July 18
Recruiting Blitz July 23-Aug 1
1st Pre-Organizational Meeting Aug 6
2nd Pre-Organizational Meeting Aug 13
3rd Meeting: Organizational Meeting (Official Charter Date) Aug 20
Approve bylaws
Elect Officers and Directors
Induct Officers and Directors
Set date of Charter Night Celebration
Appoint Charter Night Committee (3-5 members)
Identify Editor: prepare & mail newsletter
Conduct Board Meeting following the organizational meeting
The New Club Builder is responsiblefor conducting these meeting
Weekly Meeting Curriculum
Meeting 1 (District/Division/Club Operations) PO Week 1
- Explain Conducting Official Kiwanis Meetings
- Explain District/Division Activities & Division Council
- Announce Committee Appointments to be determined followingweeks
- Appoint Membership Committee and Chair
- Appoint Finance and Fundraising Committee and Chair
- Schedule Orientation Session for Secretary
Responsible: Lt. Governor/New Club Builder
Meeting 2 (Club Committees/Fundraising JointBOD/Weekly Workshop #1) PO Week 2
- Hold a Joint Weekly/Board of Directors Meeting
- Make Committee Appointments
- Brainstorm Potential Fundraisers
- Brainstorm Potential Service Programs
- Report of Charter Night Committee
- Commit to interclubbing and schedule first interclub
- Report of Membership Chair
- Sponsoring Club Committee Chairs Attend & Interact
Responsible: Club President and NewClub Builder/Lt. Governor
Meeting 3 (Community Needs and Plans) PO Week 3
- Invite Community Leaders (City/County Official, etc.) to discussNeeds/Plans
- Review Community Analysis Process outlined in President's Guidebook
- Preliminary list of potential service projects (compare withinitial list)
- Report of Charter Presentation Celebration Chair
- Report of Membership Chair & Interclub Chair
Responsible: President/New Club Builder/Lt.Governor
Meeting 4 (First Program of General Interest) PO Week 4
- Program
- Report of Charter Presentation Celebration Chair
- Report of Membership Chair
- Begin Planning First Service Project
Responsible: President/Vice President(Program Chair)
Meeting 5 (Young Children Program) PO Week 5
- Outline Kiwanis Program on Young Children
- Young Children Priority One
- Youth Services
- World Service Project
- Report Plan for Membership Growth
- Review President elect Training Conference
Responsible: Lt. Governor/ New Club Builder
Meeting 6 (Sponsored Youth) PO Week6
- Program (School Superintendent or SYP District Administrators)
- Invite Key Club faculty Advisors and Officers from the area
- Discuss Plan for Sponsoring Key Clubs, Builders Clubs and KKids
Responsible: President/New Club Builder/Lt.Governor
Meeting 7 (Charter Night Final PlanningWork Session) PO Week 7
Hold this work session if needed. Charter Night committee leadsthe discussion
to ensure that all activities have been planned and will be executedas planned.
NCB/Sponsoring Club interfaces with this committee throughoutthe planning and execution process.
Meeting 8 Charter Presentation Celebration(tentative) PO Week 8
- Plan date to be about 8 weeks after club is organized;
- The Governor must approve Charter Night Date.
- Form Charter Night Celebration Committee (3 members or more)
at Initial Board Meeting and No Later Than PO #1 Meeting.
- Plan to hold Roundtable in place of weekly meeting for memberswho cannot attend.
- Send Invitations to all guests and members no later than 21days before the event.
Responsible: President and Charter NightCommittee
Meeting 9 (Joint Board of Directors/ClubMeeting: Workshop #2) PO Week 9
- Shortlist Plans for Fundraising Projects
- Shortlist Plans for Service projects
- Address open items/appointments, etc.
- Report of Charter Presentation Celebration Chair
- Report of Membership Chair
Responsible: President/New Club Builder/Lt.Governor
Meeting 10 (Human and Spiritual Values) PO Week 10
- Program (Local Clergyman or District Human & SpiritualValues Chair)
- Consider inviting representatives from all faiths representedin the Community
Responsible: Human and Spiritual ValuesCommittee Chair
Meeting 11 (Special Youth Sports Programs) PO Week 11
- Program (speaker from community-supported organization
- Consider inviting representatives from as many sports programsas possible
Responsible: Community Service/Youth Services Chairs
Meeting 12 (Club "How Goes It"Evaluation) PO Week 12
- Program (Specialist conducts Member Analysis)
- Identify strong points and weak points (Sponsoring club shouldparticipate)
- determine club progress to date
- set the direction for months ahead
- outline Initial Action Plan
- Emphasize need for interesting club programs & finalizeProgram Selection Process
- Finalize Club Bulletin Approach and Style
- Report of Membership Chair
- Evaluate Sponsoring Clubs' Assistance
Responsible: New Club Builder/Lt. Governor/DesignatedSpecialist
The club discusses the results of the "How GoesIt" evaluation at the next regular meeting based on the feedbackreceived and the depth of prior planning for the service projectsand fundraising projects. This discussion should provide theBoard with sufficient membership views to formulate the finalAnnual Operating Plan.
Meeting 13 (Review Finding of "HowGoes It Evaluation") PO Week 13
"How Goes It" Finding are reviewed, discussed, andActions determined.
Club operations, candidate Service and Fundraisers Projects arefine-tuned as needed.
Responsible: New Club Builder/Lt. Governor/DesignatedSpecialist
Meeting 14 (Joint Board/Weekly Meeting Workshop#3) PO Week 14
Sponsoring club, NCB and Lt. Governor should attend this boardmeeting; Club
finalizing Strategic Objectives and the Annual Operating Plan. President prepares
BOD agenda. A simple Annual Operating Plan format is availablefrom Terrell Horne.
Responsible: President/New Club Builder/Lt.Governor
Note: Order of presenting meeting topics may change as Clubactivities and Holidays dictate.
New Club is now on its own!
Club President prepares weekly agenda in accordancewith Club Programs and Activities and Policies and Proceduresset by the club. If it is going to be, it is up to me!